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Bylaws

ARTICLE I - NAME

The name of the association shall be the “Cape Cod Women’s Golf League,” (herein referred to as the “League”)

ARTICLE II - PURPOSE

The purpose of the League is to promote good fellowship among its members in the playing of golf and related
activities.

ARTICLE III - MEMBERSHIP

Any woman who has an active Handicap Index Number (GHIN#), who is playing and posting scores on a regular basis at a golf club of over 3,000 yards and has a USGA Handicap Index of 25.4 or less, may apply for membership by making written application. A handicap of 25.4 or lower must be maintained to be eligible for play in the League. These women will be considered active members. Active members who are not able to participate due to medical or  personal issues, may apply for inactive status as provided for in the Policies and Procedures section.

ARTICLE IV - OFFICERS

The officers of the League shall include:  President, First Vice President, Second Vice President, Treasurer, Assistant Treasurer and Secretary.  Such officers are referred to herein as the “Elected Officers”. All Elected Officers shall be elected annually for a one (1) year term or until their respective successors are elected. No officer shall serve more than two consecutive terms in the same office. Each officer shall have the powers and responsibilities generally pertaining to such office and such other powers and responsibilities as the Board of Directors may from time to time expressly assign to such office. Among such powers and responsibilities shall be the following:

The President shall preside at all meetings of the League and the Board of Directors and shall appoint the chairwoman of all Standing Committees, the Nominating Committee and ad-hoc committees as necessary. She shall perform all other duties incidental to her office, She shall be an ex-officio member of all committees except the Nominating Committee.
     The First Vice President shall assume and exercise the powers and responsibilities of the President in the event of and during the President’s absence or disability and shall carry out such other duties as the President and the Board of Directors may assign her.
     The Second Vice President shall assist the President and the First Vice President and carry out such duties as may be assigned her by them and the Board of Directors.
     The Treasurer shall have custodial responsibilities for all dues, fees, and other funds received by the League, see to the payment of obligations of the League, maintain records of all funds received by the League, deposit funds of the League in such a bank as may be designated by the Board of Directors, have custody of all records, make financial reports at Board of Directors meetings and present an annual report to the membership.
    The Assistant Treasurer shall assume the responsibilities of the Treasurer in her absence or disability and assist the Treasurer when needed.
     The Secretary shall prepare and report minutes of all meetings.

 

ARTICLE V - STANDING COMMITTEE

The President shall appoint a chairwoman for each of the Standing Committees to serve comtemporaneously with per persidency. There shall be no fewer than eight (8) and no more than twelve (12) Standing Committees. The names of all Standing Committees and their responsibities shall be defined in the Policies and Procedure section of the Member Handbook.

ARTICLE VI - BOARD OF DIRECTORS

The Board of Directors shall consist of the Elected Officers and the chairwomen of Standing Committees. The immediate Past President shall be a member of the Board of Directors. The Board shall have the power and responsibility to determine the policies and general direction of the League.

ARTICLE VII - VACANCIES

Vacancies among the elected officers shall be filled as promptly as practicable for the unexpired term of the office by vote of a majority of the Board of Directors.  A vacancy shall exist in the case of death, resignation, prolonged disability, or whenever, by the determination of the Board of Directors, there is a failure to perform the designated function of the particular office.  The President shall fill vacancies on Standing Committees.

ARTICLE VIII - CLUB REPRESENTATIVES

Each Club Representative shall act as a liaison with her club’s League members regarding League issues.

ARTICLE IX - NOMINATING COMMITTEE

There shall be a Nominating Committee consisting of a Chairwoman and two other members of the League who shall serve for one year for the purpose of nominating the elected officers for the League. The Nominating Committee shall prepare a slate of nominees who are willing to serve, if duly elected.  They shall also solicit from members of the League and the Board of Directors suggestions regarding nominations of officers. Nothing above shall alter the right and opportunity which each member of the League present in person at the Annual Meeting, shall have to nominate, from the floor any person for office.

ARTICLE X - MEETINGS

The League shall hold an Annual Meeting in the fall at such a time and place as determinted by the Board of Directors. Special Meetings of the Board of Directors may be called by the President or the Board of Directors. A group of ten (10) active members may petition the Board of Directors to call a Special Meeting.  Notice of Meetings will be provided one week in advance.  The Board of Directors may fix the time and method of calling their meetings.

ARTICLE XI - VOTING

Any motion, resolution or action of the membership shall require a majority vote of the active members either present or by proxy provided a quorum exists.

ARTICLE XII - QUORUM

A quorum at all League meetings shall consist of not fewer than thirty (30) active members. A quorum of all meetings of the Board of Directors shall consist of a majority of Board members.

ARTICLE XIII - DUES

Dues shall be determined annually by the Board of Directors and are payable on or before the Annual Meeting.

ARTICLE XIV - FISCAL YEAR

The fiscal year of the League shall be January 1st to December 31st.

ARTICLE XV - AMENDMENTS

These bylaws may be amended by the members at any meeting of the League by a vote of two-thirds of the voting members present at such meeting, provided a quorum is present and written notice of the proposed changes have been given to the members at least one week prior to the meeting.

Revised, June 4, 2015